When Pigs Fly

Many of you know that when I am not editing, I work part-time at my local library as a library services associate. We have needed a new library for decades, and since 2017, I have also volunteered a considerable amount of my spare time working toward that goal. Some of that has been serving as a board member for my local Friends group, which I helped revamp after years of dormancy, but it has also included serving on the fundraising committee. Our fundraising campaign publicly launched in 2021, but the work behind the scenes had started long before then.

People in the community would say ruefully that we would get a new library when pigs fly, which became an inside joke between those of us fundraising for the cause. On August 7 of this year, however, pigs did indeed fly as we hosted the ribbon cutting for our new library.

I was just one of many who worked very hard for a long time on this project. It was a massive group effort that would not have been possible without so many people in our community caring and becoming involved. For my part, as both a Friends board member and a fundraising committee member, I spent a lot of time applying my writing, editing, and communications knowledge. I edited or wrote a lot of press releases, fundraising letters, web copy, social media posts, funding request applications, and more over the years.

Ultimately, our fundraising campaign raised over $4 million, mostly in private funding. When we first started on this journey, we were told we would need $2.5 million for a building of this size. But then COVID and inflation happened, and the price for the same facility skyrocketed. A consultant we spoke with when the goal was still $2.5 million told us that, in his professional opinion, what we were doing was possible but unprecedented for a rural community of our size.

During those same early days, we revamped the library’s branding, which involved redesigning the logo and revising the tagline. I fought hard for “Our Library, Our Future,” which was the eventual winner, possibly because of how forcefully I argued for it. 🙂 “Your Library, Your Future” was also a strong and worthy contender, but I still preferred the former, and I think coining that tagline may be one of my own personal favorite moments of the fundraising journey.

That use of the plural first person “our” is unusual in a tagline. Marketing almost always prefers singular second person. It’s an appeal to “you” that generally works, not an appeal to “us.” But that is exactly why I wanted “our.”

Early groundwork for the campaign had involved a lot of focus groups and feasibility studies where we gauged community interest in the project. We knew we needed widespread community support to make this new library a reality. And I had noticed over and over again that even people who had no preexisting connection with the library often were converted to the cause quite readily after we had pitched why we needed a new library during these discussions. And I could always tell the exact moment when they had been hooked because they subconsciously stopped referring to the fundraising representatives as “you” and began saying “we.” Within an hour, they would switch from saying “If you want a new library, you’ll need to raise a lot of money” to “I have some ideas for how we can raise money for that library!” I felt like that really captured something unique and vital about the project, and I wanted it encapsulated in the tagline. Thus, “Our Library, Our Future” was born.

Don’t ever let anyone tell you that words don’t matter. They do. They can even make pigs fly.

If you’d like to learn more about the new library (and see lots of great photos), check out this library blog post I also wrote that recapped the grand opening earlier this month.

Need help making sure your words are hitting the right note? I can help! These are the kinds of things I help writers with when I am copyediting and line editing.

In Pursuit of Perfection

When I was in college, I was obsessed with the idea of writing the perfect term paper. I didn’t have this as a conscious goal, but I spent hours rereading and revising my papers, to the point that it actually became a bit of a handicap. I would reread papers sometimes as many as fifty times, tweaking a not-so-perfect but still perfectly fine paper and ignoring other tasks piling up all around me.

After finally hearing the maxims “Perfect is the enemy of good” and “Perfect is the enemy of done,” I started to reevaluate my approach to writing and revision. I still probably reread, revised, tweaked, and tinkered with my essays after writing more than your average person, but I got a lot better at time management after I stopped doing dozens of passes on each one and without any drop in quality of my work.

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“Words, Words, Words”: The Importance of Stylesheets

I have a couple of different shirts that bill me as a booktrovert that I always get compliments on when I wear them. Recently, I was wearing one of them, and someone asked me if it was a real word in the dictionary. I wasn’t in the position to verify immediately but answered, “Probably not.”

It struck me at the time that it is a great example of how editors handle words that an author may have invented or that is common slang that hasn’t made its way to the dictionary yet, and those are some of my favorite projects to work on as an editor. They’re fun precisely because they aren’t in the dictionary! But that doesn’t mean there still isn’t a process for deciding the best way to format them. So, in the same way, I walked you through the debate on Kyiv and Kiev a couple of months ago, I will walk you through how I handle words like booktrovert as an editor.

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What’s In a Name?

Last week, I noticed that the AP Stylebook posted on social media that they use Chernobyl versus Chornobyl, though they acknowledge they will note the Chornobyl spelling as needed, which touched off quite a debate in the comments.

I am not an AP Stylebook user—as a book editor, the Chicago Manual of Style is my master—but I followed this discussion with considerable interest because this is exactly the kind of information that editors flag all the time in manuscripts.

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The Worst They Can Say Is No

Last month, I talked about citations and how much I enjoy working on them. A related service I offer and enjoy providing for clients is permissions editing. I have talked a little bit about it before on the website, but this is the process of requesting and managing permissions for a book project.

Permissions covers pretty much any content from a third-party source you’re using in your manuscript. Quoting a book or a short story or a poem? Using a photo or illustration?  If you didn’t create it and you want to use it, that creates a situation where you will need to seek permission from the rightsholder of whatever it is you want to use, unless the material is in the public domain. If it is in the public domain, you don’t need to request permission to use the material.

I learned how to do this when I worked as a project editor at a publisher, and I have handled it a lot for one of my repeat clients, Elise Bishop.

Mrs. B., as I call her, was my grammar instructor and writing center boss once upon a time when I was in college, and it is a real honor to be entrusted with working on her Combine and Conquer Grammar textbook series. Mrs. B. teaches grammar through sentence-combining and combining sentences from literature.

A version of her textbook taught me just about everything I know about grammar. 😊 Our current project doesn’t require permissions because we are using a public domain text—stay tuned in the coming months to see what it is—but previous editions have required permissions work.

One edition focuses on sentence-combining with Biblical texts. Most Bible translations are public domain, as long as you are not using hundreds of verses, but I still had to make sure the attributions for each one was right and a few did require special permissions.

The middle school edition we did features sentences from over 40 different classic literary texts, ranging from novels to short stories to plays to poems to speeches, and we needed to ask permission for several that were not public domain.

I have always told Mrs. B. and my other clients I work with on permissions editing that the worst thing a rightsholder can say is no to the request.

Though I must confess, I have discovered that, strictly speaking, that is not the worst thing they can say. The worst thing they can say actually is that they refuse to either grant or deny permissions. However, my client and I both agreed that was basically a no, just with more words, so, technically, the worst thing they can say is still no. 

That being said, most of my experiences with permissions requests have been incredibly positive.

For me, locating the rightsholder can be a fun bit of investigative work in its own right. Depending on the copyright in question, the rights could still belong to the author or they may have reverted back to the publisher, been inherited by heirs, or been purchased by another third-party entirely. Likewise, I also enjoy verifying whether or not work is actually public domain. It’s a good rule of thumb to still investigate that, even if a website is claiming it is public domain and that you have no worries.

The biggest key to permissions is being organized and proactive. You may be waiting weeks if not months for rightsholders to respond, so to have an answer by the time you are ready to publish, you need to be tracking down the rightsholders and requesting permissions several months ahead of time. They generally give a timeframe to expect a response, and I always have that noted down to follow up with them if I’ve not heard back by then.

When they respond, they may well have contingencies, such as a specific way they want to be credited or they may want to see the usage in the context of your manuscript. As the rightsholder, this is well within their rights.

You also will need to have a budget in mind for permissions. Some rightsholders charge for use of their content and others don’t, and the amount they charge can vary wildly. As with their other requests, this is their prerogative. If you don’t want to pay, you can always use public domain instead or at least do the request, see if they will charge, and then make a decision on the usage then. You absolutely should not throw something in after being told no or refusing to pay (or dodge asking because you know you will be told no or be charged money). However, after making the request and hearing back what terms the rightsholder is willing to agree to, you can then decide if the content is important enough to pay for the privilege of using or if you want to swap it out for something else or drop it entirely.

Some of my other general advice, drawn from my publishing days, is that unless you have unlimited pockets, do not use song lyrics. I have had writers of niche content tell me no charge for using their material because I had the courtesy to ask, but I can assure you almost no rightsholder for music will be that generous, especially for well-known lyrics. When I worked for a publisher, one of the best way to stir up the editors (not in a good way) was to use song lyrics in a manuscript. I also became leery of quoting from websites during that job because so many times I found authors doing that for websites that inevitably had a notice up somewhere that forbade any use of their material.

Now you may be thinking, as many of my authors then did because they were also doing textbooks, that your usage qualifies as fair use because it is intended educationally in your manuscript. But if you’re selling the book you are putting it in, you substantially reduce your claim to fair use.

The bottom line about fair use is unless you are using public domain content—that you or your editor have done proper due diligence to verify is public domain—you cannot just assume evoking fair use will protect you. Even if you do ultimately have a strong claim to fair use, that doesn’t preempt the rightsholder from suing you anyway.

Of course, the specifics for any manuscript vary wildly and can lead more to the purview of what you’d discuss with your lawyer rather than your editor, but as an editor, I strive to prevent situations where my authors would find themselves blindsided by a future permissions issue. I can track down rightsholders and make the permissions requests for you and also advise on finding credible public domain material and how to reference material effectively without quoting it.

If the idea of tracking down permissions requests for your manuscript and making decisions about permissions seems overwhelming to you, don’t panic! Reach out to me! I am happy to help.

Of Citation and Scholarship

The past couple of months have been busy for me, though not necessarily for editing reasons. In addition to working on editing projects and my regular part-time job at my local public library, I have also been working as an election official for our state’s party primary. I also have had two extracurricular projects that have kept me occupied.

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Tools of the Trade

Every year, I try to carve out a week or two in early January to prepare for the new year and wind down the previous one. I often refer to this as my business retreat. This year, as I was doing my end-of-year accounting, writing my business plan for 2026, and getting ready for my 2025 taxes, it occurred to me that, as an editor, I have my fair share of tools of the trade, though most of them are virtual/digital tools. To that end, I thought I’d give you all a glimpse behind-the-scenes as I walk you through the freelance editing business tools and services I use to keep my business running.  

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My 2025 in Books

I apologize for not posting anything since last year until now. I had a couple of family emergencies in 2025, and I was not able to devote the time I had wanted to my business blog. My hope is that I can resume regularly blogging in 2026.

I did still read 43 books and 1 short story in 2025, as well as the 7 manuscripts I edited.

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My 2024 in Books

I look forward to this post every year, and I’ve had several clients and friends tell me they look forward to it too. Who am I to deny the people what they want? 🙂

I read 51 books in 2024, the third year in a row I’ve read 50 or more. That’s not counting the 6 manuscripts and 2 journal articles I edited. I also continued the periodic freelance writing gig I got last year.

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